Wednesday, February 01, 2017
TANZANIA PROGRAM
Background:
The International Rescue Committee (IRC) is an International Nongovernmental Organization that responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. In Tanzania, IRC is supporting refugee program in Kigoma Region. IRC is providing services in Nyarugusu, Nduta and Mtendeli refugee camps in Kasulu, Kibondo and Kakonko Districts. In these refugee camps, IRC support refugees and asylum seekers, support includes, health care and treatment, child protection, community-based rehabilitation (care for disabled), vulnerable care, Youth and Development, Gender-Based Violence and Education. The International Rescue Committee (IRC) seeks to recruit qualified, energetic and committed candidate for the post of Human Resources Officer.


1. Position:                        Human Resources Officer
   Reporting to:                 Talent Acquisition Development & Compliance Manager  
   Location:                        Kasulu, Kigoma
  
Specific Duties
a.    Ensure the implementation of the Policies and Procedures and provide day-to-day administrative support to IRC Kasulu office and staff.
b.    Ensure availability of sufficient office stationary & consumable supplies. Control (including budget) and monitor use of office supplies in collaboration with Supply Chain Department
c.    Responsible for office equipment usage (photocopiers, printers, duplicating machine etc.) and report any breakdown to Talent Acquisition Development & Compliance Manager
d.    Ensure the tracking and updating staff database including Annual leave, ED’s, Annual Leave allowance, training and Time sheets are done on time
e.    Ensure a proper central filing & tracking system of documents as per IRC filling system. Ensure filling system is known to all personnel concerned and is adhered to
f.    Responsible  in preparing Refugees Master roll and subsequent refugee payroll on monthly basis including coordinating and documenting hiring and exit of incentive staff
g.    Assist in ensuring statutory deductions and its remittance are done according to appropriate laws, includes submission to TRA [PAYE & Payroll levy], NSSF [employer & employee contribution] and any other deductions as per governing laws
h.    Ensure all new staff have the social security registration and Bank account number and supervise the process by making sure that necessary application forms are completed/ filled

Human resource duties
a.    Supervise Office Attendants, Cooks and Cleaners to ensure the office and staff houses environment is clean –and presentable as per IRC requirement.
b.    Ensure time and efforts forms are prepared and distributed to staff on timely manner. Ensure time sheets are checked and payroll completed as per finance department instructions
c.    Assist the Talent Acquisition Development & Compliance Manager in processing and tracking National Staff employment contracts, job applications and other necessary recruitment documents including JDs
d.    Liaise with the Talent Acquisition Development & Compliance Manager in regard to working permits, visa and other form of registration
e.    Deal with orientation of new staff on policies and procedures.
f.    Advise the Talent Acquisition Development & Compliance Manager on general staff issues, i.e. Training need, staffing level for National staff as well as Incentive staff.
g.    Assist in recruitment process for refugee (incentive) staff [from advertising, short listing, interviewing and hiring as required] and to national staff where requested
h.    Assist the Talent Acquisition Development & Compliance Manager performance management evaluation tracking when due
Reception duties
a.    Assist the Talent Acquisition Development & Compliance Manager in all required administrative and secretarial work, including typing documents/reports, filling correspondence, photocopying and supplying resource materials, drafting letters and other materials (e.g. memos) etc.
b.    Maintain smooth flow of information and communication in the office receiving and channeling all correspondence to the appropriate persons internally and externally
c.    Assist the Talent Acquisition Development & Compliance Manager in organizing the KMM meeting - on weekly basis and other meetings as they appear and prepare related minutes.
d.     Receiving visitors with courtesy interviewing them and direct them accordingly. Control Telephone and channeling to appropriate offices and prepare telephone and fax bills on monthly basis
Qualifications
•    Degree or advanced Diploma in Administration, Human Resources management or equivalent qualification.
•    Proven two years experience in office related duties or human resources duties with good command of English and Kiswahili.
•    Must have computer skill and be able to work under pressure.

How to apply:
Applications for the position must include:
i.    A cover letter illustrating your suitability for the position against the listed requirements.
ii.    Detailed curriculum vitae showing contact address, email, and day-time mobile phone number(s) and three (3) referees, ONE being your last employer.
iii.    ONLY copies of academic and professional certificates.

Applications will be considered valid if sent/received before 1700hrs Tuesday, February 14th 2017. Please note that only short-listed applicants meeting the above requirements will be contacted.

Send your application to: This email address is being protected from spambots. You need JavaScript enabled to view it. 

IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.  IRC is an equal opportunity employer.

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