Wednesday, October 21, 2015

UNDP




Procurement Assistant - (Open to Tanzania Nationals Only)

Location :       Dar es Salaam, TANZANIA
Application Deadline :        30-Oct-15
Additional Category Management
Type of Contract :     FTA Local
Post Level :   GS-5
Languages Required :
English 
Starting Date :
(date when the selected candidate is expected to start)           01-Jan-2016
Duration of Initial Contract :           One year renewable
Expected Duration of Assignment :          FTA

Background

As one of the original eight pilot countries for the UN Reform initiative Delivering as One, Tanzania is a global leader in advancing reforms of the UN system, with a view to support accelerated harmonization in implementation practices, coherence in programming, and alignment with national systems, intended to produce a reduction in transaction costs and enhanced development impact;
Deepening reform will require new and even more innovative ways for the UN agencies to work together. Programme planning, resource mobilization, evaluation, and review activities will be done collaboratively. There will be increased harmonization of UN policies, procedures and tools, possibly leading towards the establishment of a One UN Operations Team;
Under the guidance and supervision of the Procurement Analyst, the Procurement Assistant provides procurement services ensuring high quality and accuracy of work. The Procurement Assistant promotes a client, quality and results-oriented approach in the Unit;   
 The Procurement Assistant works in close collaboration with the operations, programme and projects staff in the CO and UNDP HQs staff to exchange information and ensure consistent service delivery.

Duties and Responsibilities
Implementation of operational strategies;

Support to procurement processes;

Implementation of sourcing strategy.

Ensures implementation of operational strategies focusing on achievement of the following results:

Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies;

Provision of inputs to the CO Procurement business processes mapping and elaboration of internal Standard Operating Procedures (SOPs) in Procurement and Logistics in consultation with the direct supervisor and office management.

Supports procurement processes for CO, DIM/NIM  projects and at the request of other 

Agencies focusing on achievement of the following results:

Provision of inputs to preparation of procurement plans for the office;

Support to organization of procurement processes including preparation of RFQs, ITBs or RFPs documents, receipt of quotations, bids or proposals, their preliminary evaluation;

Preparation of Purchase orders and contracts in and outside Atlas, preparation of Recurring Purchase orders for contracting of services, vendor creation in Atlas, maintenance of the filing system in the procurement Unit. . Buyers profile in Atlas;

Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems;

Provision of information for preparation of cost-recovery bills in Atlas for the procurement services provided by UNDP to other Agencies;

Contributes to implementation of sourcing strategy focusing on achievement of the following result:

Update of the rosters of suppliers.

Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

Participation in the trainings for the operations/ projects staff on Procurement;

Sound contributions to knowledge networks and communities of practice;

Process Duty/VAT Exemptions;

Prepare of Cost Recovery for Services rendered by Procurement Unit;

VAT Claim Refund to the UN/UNDP and International Personnel.


Competencies


Demonstrating/safeguarding ethics and integrity; 

Demonstrate corporate knowledge and sound judgment;

Self-development, initiative-taking;

Acting as a team player and facilitating team work;

Facilitating and encouraging open communication in the team, communicating effectively;

Creating synergies through self-control;

Managing conflict.

Required Skills and Experience

Education:
Secondary Education with specialized training in procurement;

University Degree in Procurement, Business or Public Administration is desirable but not a requirement.

Experience:
Five years of relevant administrative experience is required at the national or international level;

Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and knowledge of automated procurement systems, experience in handling of web based management systems.

Language Requirement:

Fluency in the in English both Written and Spoken;

Swahili is an added advantage.



Finance Assistant - (Open to Tanzania Nationals Only)

Location :       Dar es Salaam, TANZANIA
Application Deadline :        30-Oct-15
Additional Category Management
Type of Contract :     FTA Local
Post Level :   GS-5
Languages Required :
English 
Starting Date :
(date when the selected candidate is expected to start)           01-Jan-2016
Duration of Initial Contract :           One Year Renewable
Expected Duration of Assignment :          One Year Renewable

Background

As one of the original eight pilot countries for the UN Reform initiative Delivering as One, Tanzania is a global leader in advancing reforms of the UN system, with a view to support accelerated harmonization in implementation practices, coherence in programming, and alignment with national systems, intended to produce a reduction in transaction costs and enhanced development impact;
Deepening reform will require new and even more innovative ways for the UN agencies to work together. Programme planning, resource mobilization, evaluation, and review activities will be done collaboratively. There will be increased harmonization of UN policies, procedures and tools, possibly leading towards the establishment of a One UN Operations Team:
Under the guidance and supervision of the Operations Manager and direct supervision of the Finance Analyst, the Finance Assistant provides financial services ensuring high quality, accuracy and consistency of work. The Finance Assistant promotes a client-oriented approach consistent with UNDP rules and regulations;   
The Finance Assistant works in close collaboration with the operations, programme and projects’ staff in the Country Office (CO) and with UNDP HQs staff to exchange information and ensure consistent service delivery.

Duties and Responsibilities

Implementation of operational and financial management strategies;

Functioning of cost-recovery system;

Accounting and administrative support;

CO cash management;

Knowledge building and knowledge sharing.

 Ensures implementation of operational strategies focusing on achievement of the following results:

Full compliance of financial processes and financial records with UN/UNDP rules, regulations, policies and strategies;

Input to the CO business processes mapping and elaboration of the content of internal 

Standard Operating Procedures in Finance in consultation with the direct supervisor and office management.

 Ensures functioning of the optimal cost-recovery system focusing on achievement of the following results:

Provision of inputs for preparation of cost-recovery bills in Atlas for the services provided by UNDP, follow up on cost recovery.

 Provides accounting and administrative support to the Finance Unit focusing on achievement of the following results:

Proper control of the supporting documents for payments and financial reports for NEX projects; preparation of all types of vouchers for projects and on-behalf of UNOPS and non-Atlas Agencies; PO vouchers; Pay Cycle and payment execution;

Proper receipting of goods and services and establishment of accruals;

Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; travel claims, MPOs and other entitlements are duly processed;

Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers;

Presentation of information on the status of financial resources as required;

Maintenance of the Accounts Receivables for UNDP projects and recording of deposits in Atlas;

Management of cash receipts and petty cash;

Maintenance of the proper filing system for finance records and documents.

Ensures proper CO cash management system functioning focusing on achievement of the following results:

Alternate to Finance Associate (ICS-6) for timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application;

Alternate to Finance Associate (ICS-6) for daily review of zero-balance account bank statements in Atlas to monitor imprest level; identification and recording of contributions;

Preparation of monthly UN exchange rate report to Treasury;

Timely and accurate preparation of bank reconciliations;

Initiation of bank transfers and deals in Atlas.

Supports knowledge building and knowledge sharing in the CO focusing on  achievement of the following results;

Participation in the trainings for the operations/ projects staff on Finance;

Contributions to knowledge networks and communities of practice.

Competencies

Demonstrate corporate knowledge and sound judgment;
Self-development, initiative-taking;
Acting as a team player and facilitating team work;
Facilitating and encouraging open communication in the team, communicating effectively;
Creating synergies through self-control;
Managing conflict;
Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member;
Informed and transparent decision making.

Required Skills and Experience

Education:
Secondary Education with specialized certification in Accounting and Finance;
University Degree in Finance, Business or Public Administration desirable, but it is not a requirement;
Part-qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage;
UNDP Accountancy & Finance Test required.
Experience:
Five years of relevant finance experience at the national or international level is required;
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling of web based management systems;
Experience with ERP financials, preferably PeopleSoft, desirable. Knowledge of IPSAS and/or IFRS  desirable.
Language Requirements:
Fluency in English and Kiswahili languages.


Programme Analyst - Family Planning

Location :       Dar es Salaam, TANZANIA
Application Deadline :        06-Nov-15
Additional Category HIV, Health and Development
Type of Contract :     Service Contract
Post Level :   SB-4
Languages Required :
English 
Starting Date :
(date when the selected candidate is expected to start)           01-Jan-2016
Duration of Initial Contract :           One Year Renewable
Expected Duration of Assignment :          One Year Renewable

Background

Under the overall supervision of the Deputy Representative, and direct supervision of the Programme Specialist RHCS, the Programme Analyst will work closely with the RH team and the larger UNFPA Programme and Operations Teams using UNFPA and national systems and tools to deliver development results. The Programme Analyst substantively contributes to the effective management of UNFPA activities in the areas of reproductive health and gender with a strong emphasis on implementing the UNFPA Family Planning Strategy 2012-2020 –“Choices not Chance” at country level.   S/he analyzes and assesses relevant political, social and economic trends and provides substantive inputs to programme formulation, monitoring, and evaluation within national development frameworks and the UN Delivering as One (DaO) context.  The incumbent guides and facilitates the delivery of UNFPA’s Tanzania Family Planning programmes by monitoring results achieved in the implementation. S/he ensures and guides the appropriate application of systems and procedures and develops enhancements if necessary.
The Programme Analyst –Family Planning-facilitates the work of consultants, advisors and experts and s/he establishes and maintains collaborative relationships with counterparts in government, multi-lateral and bi-lateral donor agencies and civil society to address emerging issues in the field of FP and  SRH. The Programme Analyst maintains collaborative relationships and link Country Office with Global Programme for Reproductive Health Commodities Security (GPRHCS) and counterparts in government, multi-lateral and bi-lateral donor agencies and civil society to address emerging issues in the field of FP and Sexual Reproductive Health (SRH).

Duties and Responsibilities

Programme Management:

In collaboration with Government counterparts, Regional office, UN partners, NGOs contributes substantively to the formulation and design of the UNFPA component within the United Nations Development Assistance Plan (UNDAP) programme in line with Government priorities and according to UNFPA programme policies and procedures;

Ensures quality of programme/project design incorporating lessons learned, newly developed policies and best practices and establishing appropriate execution and monitoring mechanisms and systems;

Analyzes and reports on programme and project progress in terms of achieving results, using existing monitoring and evaluation tools and introducing new mechanisms and systems; identifies constraints and resource deficiencies and recommends corrective action. 
Monitors projects expenditures and disbursements to ensure delivery is in line with approved project budgets and to realize targeted delivery levels;

Expedites and coordinates project implementation establishing collaborative relationships with executing agencies, experts, government counterparts and other UN agencies facilitating timely and efficient delivery of project inputs and addressing training needs of project personnel;

Analyzes and interprets the political, social and economic environment relevant to population and development, reproductive health and gender and identifies opportunities for UNFPA assistance and intervention. Keeps abreast of new policy developments and strategies analyzing policy papers, strategy documents, national plans and development frameworks and prepares briefs and inputs for policy dialogue, technical assistance coordination and development frameworks.
Technical Support;

Assists advocacy and resource mobilization efforts of the Country Office by preparing relevant documentation, i.e. project summaries, conference papers, speeches, donor profiles and participating in donor meetings and public information events;

Provides technical assistance and advice on the strategic direction for strengthening the delivery, access to and quality of family planning services to government counterparts at central and district levels;

Gives technical guidance in the development and implementation of FP and RH Commodity 
Security protocols, policies, training modules, operational manuals and approaches for locally appropriate family planning service delivery and for supportive supervision of service providers based on best practice;

Provide technical specifications and assist in the preparation of a procurement plan for 
Family Planning commodities in the context of the RMNH Programme and work closely with logisticians to ensure Reproductive health commodity security at all levels including managing CHANNEL software for managing commodities;

Assess and advise, in close collaboration with the Reproductive Health Commodity Security (RHCS) Steering Committee, on the supply chain management to ensure regular and uninterrupted supply of contraceptive commodities;

Helps create and document knowledge about current and emerging population development trends, RH and gender issues by analyzing programmes, projects, strategies, approaches and ongoing experience for lessons learned, best practices, and shares with management for use in knowledge sharing and planning future strategies.

Competencies

Results-based programme development and management;
Innovation and marketing of new approaches;
Leveraging the resources of national governments and partners/Building strategic alliances and partners;
Advocacy/Advancing a policy oriented agenda.

Required Skills and Experience

Education:
Master’s degree in Public health, Medicine and/or other related social science field.
Experience:
Prior professional experience of at least three years (3) in the field of Family Planning and RH development programs, supply chain management or active engagement in SRH advocacy related agenda in Tanzania;
Knowledge of the country context and good understanding of the government systems, particularly in the international and national commodity security and family planning programmes;
Familiarity with UN policies will be an added advantage.
Language:
Fluency in English both Written and Spoken;
Swahili is an added advantage.



UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.