Sunday, September 20, 2015

Click here to download application form (DS-174) (PDF 640KB) 
ALL ORDINARILY RESIDENT (OR) APPLICANTS MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.

The US Embassy is seeking an individual for the position of Shipping Assistant in the General Services Section.



BASIC FUNCTION OF POSITION

Incumbent is solely and completely responsible for the entire shipping & transportation functions pertaining to incoming and outgoing personal effects and official U.S. Government supplies and equipment for the Mission. This includes supplies and equipment for Agencies under Chief of Mission Authority.



MAJOR DUTIES AND RESPONSIBILITIES:
OUTGOING SHIPMENTS:
30%


Responsible for soliciting bids from various shipping companies locally – requests for proposals include packing, weighing, storage, actual travel arrangements, etc., and recommends company for the GSO approval. Upon approval, works with the exporter (departing employee and/or office) and selected shipping company to arrange for dates & times for packing, supervises actual packing to ensure conformance with USG regs, advising the company of USG regs; and ensuring that shipments are transferred to storage or shipping carrier on schedule.

Reviews charges for all shipments before approval of the GSO.

Incumbent prepares all the necessary documents, letters, customs forms, etc. to obtain the required export permits and exemptions.

INCOMING SHIPMENTS: (Official and Personal Effects) 
30%


Responsible for the clearing of all incoming shipments (air and sea freight) for Agencies under COM Authority, and personal effects. Prepares required documents for import permits & exemptions, arranging for customs clearance, pick-up or storage, and delivery to final destination. This also includes USG-owned and Privately-owned motor vehicles.

PERSONNEL: 
30%


Responsible for meeting and assisting all incoming and outgoing employees international arrivals and departures, to facilitate expeditious handling of immigration and customs clearance at airport. Accompany arriving personnel to their assigned residences.

Assist employees with obtaining host country driving license, and registration, licensing, inspection, insurance coverage, sale, etc. of the privately-owned motor vehicle(s). For official USG-owned motor vehicles prepares the necessary documents in this connection.

OTHER 
10%


Responsible for maintaining proper and efficient record-keeping and files for all actions being taken. Records should include but not be limited to, contacts and procedures for all functions, and status of the various shipments, visa requirements, etc. being processed.

Keeping immediate supervisor informed of daily assignments, status of accomplishments, problems, etc. on a regular day-to-day basis.

Any other duties as may be assigned.


QUALIFICATIONS REQUIRED

All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
  1. Education: Completion of secondary school (form IV) required.

  2. Prior Work Experience: Two to four years of progressive shipping experience.

  3. Language proficiency: Level III (good working knowledge) in English and level IV (fluent) Kiswahili required.

  4. Knowledge: Excellent knowledge of host country customs regulations, immigration and traffic rules. Also require a good knowledge of U.S. government regulations pertaining to authorized routing, weights, and other regulations.

  5. Skills and Abilities: Level II typing ability (40 wpm) is required. Proficiency in operating MS Word is and other computer programs is required.

    Should be able to communicate politely and tactfully at all times with local and International officials is required. Driving license class “C” is required.

SELECTION PROCESS

When fully qualified, US Citizen Eligible Family Members (USEFMs) and US Veterans are given preference. Therefore, it is essential that the candidate specifically address the required qualifications above in the application.

ADDITIONAL SELECTION CRITERIA
  1. Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.
TO APPLY

Interested candidates for this position must submit the following for consideration of the application:
  1. Universal Application for Employment as a Locally Employed Staff or Family Member (DS-174). A hard copy of the application form (DS-174) is also available at the American Embassy, gate 3; or

  2. A combination of both; i.e. Sections 1 -24 of the UAE along with a listing of the applicant’s work experience attached as a separate sheet; or

  3. A current resume or curriculum vitae that provides the same information found on the UAE (see section 3A below for more information); plus

  4. Candidates who claim US Veterans preference must provide a copy of their Form DD-214 with their application. Candidates who claim conditional US Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.

  5. Any other documentation (e.g., essays, certificates, awards) that addresses the qualification requirements of the position as listed above.

3A. If an applicant is submitting a resume or curriculum vitae, s/he must provide the following information equal to what is found on the UAE.

Failure to do so will result in an incomplete application.
    A. Position Title
    B. Position Grade
    C. Vacancy Announcement Number (if known)
    D. Dates Available for Work
    E. First, Middle, & Last Names as well as any other names used
    F. Date and Place of Birth
    G. Current Address, Day, Evening, and Cell phone numbers
    H. U.S. Citizenship Status (Yes or No) & status of permanent U.S. Resident (Yes or No; if yes, provide number)
    I. U.S. Social Security Number and/or Identification Number
    J. Eligibility to work in the country (Yes or No)
    K. Special Accommodations the Mission needs to provide
    L. If applying for position that includes driving a U.S. Government vehicle, Driver’s License Class / Type
    M. Days available to work
    N. List any relatives or members of your household that work for the U.S. Government (include their Name, Relationship, & Agency, Position, Location)
    O. U.S. Eligible Family Member and Veterans Hiring Preference
    P. Education
    Q. License, Skills, Training, Membership, & Recognition
    R. Language Skills
    S. Work Experience
    T. References
SUBMIT APPLICATION TO

American Embassy
Human Resources Office
P.O. Box 9123
Dar es Salaam

POINT OF CONTACT

Telephone: (255-22)229 4000, Ext: 4137/4148/4233/4024
Fax: (255-22)229 4726

CLOSING DATE OF THE POSITION: September 30, 2015
An Equal Opportunity Employer.

The US Mission in Tanzania provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.

The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.